In remote board meetings participants feel less compelled to attend than when they are in person. It's easier to give in to the urge to check email, grab food or answer the phone. You can get over the majority of these problems by organizing your meetings boardgreenroom.com efficiently. The following best practices will help keep your virtual meetings on track as well as secure and efficient.

Use a reliable and secure online portal with board-management software that includes an agenda-building tool and video integration. It also includes other useful tools such as document centers and task managers. These tools allow you to conduct meetings without having to leave the portal and make sure that everyone is able to access them regardless of the location, time zone or device. It is also a good idea to assign a moderator to your meeting, since they will be able to oversee all of these systems and ensure that the technology is working efficiently.

Send out reminders for the meeting at least 24 hours in advance. This will lower the number of no-shows and ensure that participants have all the information they require to be able to participate. Additionally, you can use an agenda template that provides specific details for the call so that participants don't get lost in the conversation.

If a board member is unable to attend a board meeting via remote, they must provide the board with a formal statement detailing their reasons and any reasonable accommodations they require. The board must then decide whether the excuse is legitimate. This can be a complicated process however, the board must strive to be as fair and consistent as they can be.