When choosing a data storage space make sure it comes with the features you need to make your project successful. VDRs vary in terms of the level of security they offer as well as the types of files they can handle and the number of users who have access to them. VDRs also offer differing permission settings that can impact collaboration and document security.
When evaluating the providers be sure to consider how easy it is to install the software, create folder structures and invite users. Check if the application includes a tool that enables you to find and download files, as well as index them according to your due diligence checklist. You should also think about whether you prefer an unstructured or hierarchical file system.
If you intend to share the same files with a large amount of investors, take into consideration the data room's ability to restrict access to concurrent users. This feature is particularly useful in preventing leaks, since it ensures only one person is able to view sensitive files at once. Certain VDRs can also apply dynamic watermarks to files which can deter recipients from redistributing them.
Check out the pricing and usage metrics of every service provider. Some offer a subscription-based model, while others charge per page or per user as well as storage size. When comparing pricing models, remember that long-term agreements typically come with substantial discounts. Also, determine whether the service offers an unpaid trial or demo version you can use to see how the platform performs for you.