A virtual dataroom (VDR) is an encrypted platform that can be used to manage confidential information. This includes mergers and acquisitions due diligence, contract negotiations, and a variety of other business deals. It permits collaboration between multiple parties across different time zones, and allows the creation of custom indexes and templates to simplify the organization of documents. It also offers advanced security features, including versions and a Q&A feature. Its Team Plans start at $149 month and come with unlimited storage.
Find a service which has transparent pricing, which explains what features are included in the plans and which are extras. Be aware of the limitations on document sharing and whether there are any additional charges for going over these limits. Make sure you have an intuitive interface, which is simple to understand and use, even for non-technical users.
Some companies offer unique security tools to protect documents. These include screen shields that prevent screenshots, and tripwire alerts that detect leaks in documents. Other useful tools include dynamic file watermarking in addition to imposing custom terms for viewing files, and imposing printing and downloading restrictions.
Find a service provider with experience in the industry as well as a history of successful projects in conjunction with similar companies to yours. This will ensure that the company meets your needs in terms of features and integration capabilities. A company with years of experience in your field will also be knowledgeable of any regulatory compliance issues which could impact your business.