Video conferences allow members of remote boards to view one another, even if they use different kinds of devices. For meetings, nonprofits can pick among a variety of video conferencing platforms, including Zoom, GoToMeeting WebEx, and Google Meet. Nonprofits can also utilize board management software that comes with a meeting interface that allows remote participation.

The ability to observe the expressions of participants can lead to more interactive and participatory meetings. To ensure that everyone is heard the chair should summon members of the board who are not yet to speak, and limit the number of people who can speak at once. This helps ensure that the discussion doesn't become concentrated by one person and provides a more balanced decision-making process. To reduce background noise, participants should turn off their phones and use the mute function when they're www.board-room.blog/how-characteristics-of-board-of-directors-affect-companys-performance/ not talking.

Some directors might be unfamiliar with a virtual meeting environment and are hesitant to speak out which reduces their involvement and the effectiveness of the meeting. This can be addressed by using an easy-to-use meeting interface and a session of training that helps attendees become familiar with the platform, and encouraging participants to practice before the meeting. The board can also create an agenda that is strict and limits the duration of each item to ensure that the meeting runs smoothly and the desired result is reached. Board directors can highlight and make notes on documents that are digital to improve their participation and speed up the meetings. They can share their annotations with other members to help collaborate and enhance the quality of their minutes.