If you're using file cabinets, a folder on your computer or types of agendas an online storage service like Google Drive, managing a massive amount of documents can be a challenge and inefficient. Employees spend more than 2.5 hours per day searching for information that is essential to their job and the mess of paper documents can be overwhelming and stressful.

Fortunately, organizations can solve this issue by implementing an online system for managing documents. A system that automatizes document processing and eliminates manual workflows could be utilized to help companies collaborate with remote teams.

The most efficient document management software automates a lot of processes. This includes capturing new documents through scanners or email and routing them according to predefined rules. This allows staff to concentrate their attention on more important tasks. They also provide a variety of features that improve document accessibility and organization such as version control that tracks edits and allows you to return documents to previous versions. A powerful search tool lets users narrow their search down by index values and type of document. Keywords, full-text, and keywords are also helpful features.

Additionally, top document management systems provide redundancy for data, which means that if a server goes down or a natural catastrophe strikes, your business can still access its crucial information. Many document management solutions allow employees to work from the office or on-the-go using mobile devices, a web browser, Android and iOS apps, and integrations with ERP software accounting software, accounting software, and more.