Board pack software organizes all the necessary more than just support with data room m&a information into a single file that directors are able to access from their tablets, computers or smartphones. This makes it unnecessary for board members to utilize unsecure channels like email to communicate with one with each other, and makes sure that the documents are presented in the most up-to-date version. If an amendment or report is required, it can be added to the board pack. Users will be notified an instant notification.

It is tempting to include the most information in your board's agenda as you can to comply with regulations and provide value when preparing for a meeting, but doing this can confuse and overburden board directors, who require clear, concise and understandable reports. The most effective boards strike the balance between strict compliance and bringing value to the company. They make use of templates, incorporate logically-ordered information, stick to specific language, and stay clear of overly technical material.

The chair of the board is ultimately accountable for the contents of the board pack. They are the ones who ensure that the information contained in the board package is relevant and educational. Board members are busy and may not have time to read and absorb a board pack in the span of two weeks. The ideal time to submit board documents is 7-10 days. This gives members ample time to absorb, read and concentrate on the content.