board portal tools for effective governance

Online board meetings are a great resource for effective decision-making. If they aren't well managed, they could lead to stagnation and low levels engagement. To energize your virtual meetings adhere to these tips to increase the quality of your discussions and boost productivity.

Share the agenda with participants prior to the meeting to ensure everyone is aware of what's going to be discussed. Think about asking your board to join the meeting from a space that is quiet and free from distractions. Make sure that they utilize the "raise hand function" of your software for virtual meetings when they wish to speak, so that they don't risk speaking too much or not getting the point.

Establish a maximum time limit for each topic to keep the discussion focused on the most important issues. This lets everyone contribute and helps to avoid discussions going off-topic or distracting other participants. Encourage your board members not to use their microphones while not speaking in order to cut down on background noises including children, pets and colleagues.

And lastly, end the meeting on time. This is a sign of respect for the time and effort of your fellow board members. It is also a good practice to release the minutes at the time the meeting is over. It is also beneficial to streamline the process of recording and distribution of minutes by making use of the built-in features in the software you use to manage your board including inline task delegation.

This will ensure that everyone is on the same page in regards to what transpired during the meeting and what has to be done between meetings.