A virtual data storage portal and board portal is an online platform that allows for real-time collaboration between many users and secure centralised storage of documents. This enables directors and administrators to collaborate more efficiently, without having to send many versions of documents via email, or risking them getting lost in the jumbled email chains. It's also a great tool for businesses looking to raise money or sell their business because it allows potential buyers to easily see the most important documents.

Board management software is a beneficial tool for all stakeholders regardless of whether they are in the business or not. It allows board members and admins to share and comment on documents in real-time, regardless of where they are. This means directors are able to access all the latest information prior to and during meetings, which can change the way they make their decisions. This also helps to business process reengineering: adapting to changing market demands cut administrative costs and also reduces the time required to gather and create meeting materials.

The best board management software has easy accessibility, effective management of documents, and capacity scalability. They are made for users of varying technological capabilities, and include features that are tailored specifically to their requirements. The audit trails provide details of every operation in the system. This improves accountability, safeguards sensitive data and allows administrators monitor who has viewed which files and when. They also provide a secure platform for hosting and accurate uptime stats.